IntellAgent

Document Digitization with AI in Saudi Arabia

We read your business's paper documents, scans and PDFs with AI, pull out what you need, and keep them in one online system your team can search. Anything that cannot be read clearly is flagged for a person, not guessed, and documents that arrive afterwards are read the same way.

  • Registered in Saudi Arabia
  • Dhahran, Eastern Province
  • CR 7054311753
What we digitize

Paper, scans and PDFs, digitized

Most businesses keep their documents in more than one form. These are the forms we read and keep.

  1. Paper

    Forms, receipts and files kept in folders and cabinets, where nobody can search them and a lost page is lost for good.

  2. Scans

    Pages scanned or photographed on a phone and saved as images, which anyone can look at but nobody can search.

  3. PDFs

    Invoices, forms and delivery notes saved as PDFs in shared folders and on laptops, found only by whoever saved them.

  4. Arabic and English

    Documents in Arabic, English or both are read and kept as they are written.

The steps

How we digitize documents with AI

Four steps, in order, from the documents in your office today to an archive that stays current.

  1. Gather

    We walk through where your documents sit with the people who keep them, and agree with you what is digitized and what is left behind.

  2. Read with AI

    Paper, scans and PDFs are read once and the fields you need are pulled out. Anything it cannot read clearly is flagged for a person, not guessed.

  3. Keep in one system

    Every document lands in one online system your team can search, built or chosen around how your business works. Nothing is built until you have agreed to how it is laid out.

    More on moving business data online

  4. Keep it current

    New documents are read the same way as they arrive, so the archive stays current. It is watched after it goes live and changed when your work changes.

One archive

One electronic archive your whole team can search

The point of digitizing documents is to find them again, whoever is asking and wherever they are.

  • One place to search. Documents that sat in cabinets, folders and laptops are searched in one place, instead of asking whoever saved them.
  • Nothing guessed. Anything it cannot read clearly, such as a faded page or an unclear scan, is flagged for a person to check rather than guessed.
  • Built or chosen around your business. There is no one system we digitize every business into. If you already run a system such as Odoo or Zoho, your documents can go there; if not, the system is chosen or built around the way you work.
  • Connected to your other tools. The system is connected to the tools your team already uses, such as email, WhatsApp and web forms, so new work reaches it without being typed in again.
Your data

Where your documents sit, and PDPL

Digitizing documents raises a fair question: where do they go, and who can see them? Both are settled with you before anything is built.

  1. Designed around PDPL

    Every build is designed around Saudi Arabia's Personal Data Protection Law (PDPL).

  2. Where it sits is agreed first

    Where your documents sit, and whether any of them leave the Kingdom, is agreed with you and written into the plan before anything is built.

  3. You decide who sees what

    You decide which documents are used and who in your team can see them.

  4. A person stays responsible

    Aligned with SDAIA's AI Ethics Principles. The AI reads and sorts; what it cannot read clearly, or should not decide, comes back to a person.

Cost

What affects the cost of document digitization

No two businesses keep their documents the same way, so there is no price list. These four things decide what the work involves.

  1. How much there is, and where

    One cabinet of paper is a smaller job than paper, scans and PDFs spread across offices and laptops.

  2. What form it is in

    Typed pages or photographed ones, tidy files or loose ones, Arabic, English or both.

  3. The system it goes into

    Keeping documents in a system you already run is different work from building or choosing a new one, and each tool it connects to is a connection to build and test.

  4. Keeping it current

    How many new documents arrive each day, and how much looking after the archive needs once it is running.

Document digitization: questions, answered

Plain answers for a business in Saudi Arabia thinking about digitizing its documents.

What is document digitization?

It means turning a business's paper documents, scans and PDFs into records in one online system your team can search. We read them with AI and pull out the fields you need, and anything that cannot be read clearly is flagged for a person to check rather than guessed.

Which documents can be digitized?

Most of what a business keeps: invoices, forms, delivery notes, receipts and paper files, typed or photographed. What is digitized and what is left behind is agreed with you first.

What happens to pages that are hard to read?

Anything it cannot read clearly, such as a faded page or an unclear scan, is flagged for a person to check rather than guessed.

Does it work with Arabic documents?

Yes. Documents in Arabic, English or both are read and kept as they are written, and the system your team searches works in both languages.

Where are our documents kept?

Every build is designed around Saudi Arabia's PDPL. Where your documents sit, and whether any of them leave the Kingdom, is agreed with you and written into the plan before anything is built.

Who can see our documents once they are digitized?

You decide. Which documents are used and who in your team can see them is set by you, and the automation is aligned with SDAIA's AI Ethics Principles, so a person stays responsible for what it cannot decide.

What happens to new documents afterwards?

New documents are read the same way as they arrive and go straight into the same system, so paper does not start piling up in cabinets again. The system is watched after it goes live and changed when your work changes.

Do we need a new system for our archive?

No. If you already run a system such as Odoo or Zoho, your documents can go there. If you do not, the system is chosen or built around how your business works, and it is connected to the tools your team already uses.

Start with one cabinet

We take on a few partners at a time, so you work directly with the people who build it. Tell us where your documents sit today and we will arrange a free discovery call.

IntellAgentX is registered in Saudi Arabia. CR 7054311753. Based in Dhahran, Eastern Province.
We work Sunday to Thursday.
Want to know who you would work with? Meet the founders

Quote for a transport company in DammamExample
DocumentsPaper and photographed delivery notes, PDF invoices
How it is digitizedGathered, read, kept in one place, kept current
Your dataDesigned around PDPL, access set by you
Size set byThree sources, mixed forms, new documents every day
Notes
Nothing guessedWhat cannot be read clearly goes to a person
Total
Not a price listNo two businesses keep their documents the same way, so this row cannot be filled in from a website. It is set once we have seen where your documents sit and what form they are in
Next stepA free discovery call, and the walk through your documents that follows it
Book a discovery call