IntellAgent

Move Your Business Data Online in Saudi Arabia

We gather what your business keeps in spreadsheets, shared folders, WhatsApp chats and paper, read it with AI, and put it into one online system your team can search. New records keep arriving there, so nothing piles up on a desk or a phone again.

  • Registered in Saudi Arabia
  • Dhahran, Eastern Province
  • CR 7054311753
What gets moved

From paper, spreadsheets and WhatsApp to one online system

Most businesses keep their records in four places at once. These are the four we bring together.

  1. Spreadsheets

    Customer lists, price lists, orders and stock kept in separate spreadsheets, often one per person or per branch, each a little different from the next.

  2. Shared folders and files

    Invoices, forms, delivery notes and PDFs saved in shared folders and on laptops, found only by whoever saved them.

  3. WhatsApp chats

    Orders, requests and notes from customers and staff that live only in someone's WhatsApp, in Arabic, English or both.

  4. Paper

    Forms, receipts and files kept in folders and cabinets, where nobody can search them and a lost page is lost for good.

How it moves

How we digitize business records with AI

Four steps, in order, from what sits in your office today to records that stay in one place.

  1. Gather

    We walk through where your records sit with the people who keep them, and agree with you what is moved and what is left behind.

  2. Read with AI

    Invoices, forms, delivery notes, spreadsheets and chats are read once and the fields you need are pulled out. Anything it cannot read clearly is flagged for a person, not guessed.

  3. Put into one system

    Everything lands in one online system your team can search, built or chosen around how your business works. Nothing is built until you have agreed to how it is laid out.

  4. Keep it there

    New invoices, forms and messages are read the same way as they arrive, so the system stays current. It is watched after it goes live and changed when your work changes.

One system

Move spreadsheets to a database your whole team can search

The point of moving your data is to find it again, whoever is asking and wherever they are.

  • One place to search. Records that sat in spreadsheets, folders, chats and paper are searched in one place, instead of asking whoever saved them.
  • Built or chosen around your business. There is no one system we move every business into. If you already run a system such as Odoo or Zoho, your records can go there; if not, the system is chosen or built around the way you work.
  • Arabic and English. Records in Arabic, English or both are read and kept as they are written.
  • Connected to your other tools. The system is connected to the tools your team already uses, such as email, WhatsApp and web forms, so new work reaches it without being typed in again.
Your data

Where your data sits, and PDPL

Moving records online raises a fair question: where do they go, and who can see them? Both are settled with you before anything is built.

  1. Designed around PDPL

    Every build is designed around Saudi Arabia's Personal Data Protection Law (PDPL).

  2. Where it sits is agreed first

    Where your data sits, and whether any of it leaves the Kingdom, is agreed with you and written into the plan before anything is built.

  3. You decide who sees what

    You decide what data is used and who in your team can see it.

  4. A person stays responsible

    Aligned with SDAIA's AI Ethics Principles. The AI reads and sorts; what it cannot read clearly, or should not decide, comes back to a person.

Cost

What affects the cost of moving your data online

No two businesses keep their records the same way, so there is no price list. These four things decide what the work involves.

  1. How much there is, and where

    One set of spreadsheets is a smaller job than spreadsheets, shared folders, WhatsApp chats and paper together.

  2. What form it is in

    Tidy spreadsheets or loose files, typed pages or photographed ones, Arabic, English or both.

  3. The system it goes into

    Moving records into a system you already run is different work from building or choosing a new one, and each tool it connects to is a connection to build and test.

  4. Keeping it current

    How much new work arrives each day, and how much looking after the system needs once it is running.

Moving business data online: questions, answered

Plain answers for a business in Saudi Arabia thinking about moving its records into one online system.

What does moving business data online mean?

It means taking what your business keeps locally, in spreadsheets, shared folders, WhatsApp chats and paper, and putting it into one online system your team can search. The records are read with AI, anything unclear is checked by a person, and new work keeps arriving in the same system afterwards.

What records can be moved?

Most of what a business keeps: customer lists, price lists and orders in spreadsheets, invoices, forms and delivery notes in folders, requests and notes in WhatsApp chats, and paper files. What is moved and what is left behind is agreed with you first.

Can old WhatsApp chats and paper records be read?

Yes. The chats and papers you choose are read with AI and the details you need are pulled out into the system. Anything it cannot read clearly, such as a faded page or an unclear message, is flagged for a person to check rather than guessed.

Does it work with Arabic records?

Yes. Records in Arabic, English or both are read and kept as they are written, and the system your team searches works in both languages.

Where is our data kept?

Every build is designed around Saudi Arabia's PDPL. Where your data sits, and whether any of it leaves the Kingdom, is agreed with you and written into the plan before anything is built.

Who can see our data once it is online?

You decide. What data is used and who in your team can see it is set by you, and the automation is aligned with SDAIA's AI Ethics Principles, so a person stays responsible for what it cannot decide.

What happens to new records after the move?

New invoices, forms and messages are read the same way as they arrive and go straight into the same system, so records do not start piling up in spreadsheets and chats again. The system is watched after it goes live and changed when your work changes.

Do we have to change the systems we already use?

No. If you already run a system such as Odoo or Zoho, your records can go there. If you do not, the system is chosen or built around how your business works, and it is connected to the tools your team already uses.

Start with one set of records

We take on a few partners at a time, so you work directly with the people who build it. Tell us where your records sit today and we will arrange a free discovery call.

IntellAgentX is registered in Saudi Arabia. CR 7054311753. Based in Dhahran, Eastern Province.
We work Sunday to Thursday.
Want to know who you would work with? Meet the founders

Quote for a maintenance company in Al KhobarExample
Records to moveSpreadsheets, WhatsApp notes, paper job sheets
How it movesGathered, read, put in one place, kept current
Goes intoOne online system, searchable by the team
Your dataDesigned around PDPL, access set by you
Size set byThree sources, mixed forms, new visits every day
Notes
Nothing guessedWhat cannot be read clearly goes to a person
Total
Not a price listNo two businesses keep their records the same way, so this row cannot be filled in from a website. It is set once we have seen where your records sit and what form they are in
Next stepA free discovery call, and the walk through your records that follows it
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