IntellAgent

Automate Quote Requests and Orders from Email with AI

When a price request or purchase order reaches your business by email, an AI agent reads it with its attachments, pulls out the items and quantities, checks every line against your price list, and drafts the reply for a person on your team to check and send. The order is then recorded in the system your team works in. In Arabic and English.

  • Registered in Saudi Arabia
  • Dhahran, Eastern Province
  • CR 7054311753
What it does

How quote requests and purchase orders from email are automated

Four jobs on every request, from the moment it lands to the moment it is recorded.

  1. Reads the request and its attachments

    A price request may sit in the body of the email, a purchase order may come as a scanned attachment, and either may be written in Arabic, English or both. The agent reads the email and the attachment together to work out what the customer wants, not from the subject line alone.

  2. Pulls out items, quantities and references

    Each item, its quantity and the customer's reference are taken out once, so nobody copies the item list across by hand. Anything in the attachment that cannot be read clearly is flagged for a person to check.

  3. Checks every line against your price list

    Each line of the request is checked against your own price list, then the reply is drafted in your business's wording. Nothing goes out until someone on your team has checked it and sent it.

  4. Records the order in your tools

    The order is recorded once in the system your team works in, whichever channel it came through, so nobody enters it again. Anything outside your rules comes back to a person.

Where it is written

Email order processing into the systems you use, like Odoo or Zoho

The purchase order goes into your ERP, invoice details into your accounting system such as Qoyod or Wafeq, a new lead into your CRM, or a line is added to a spreadsheet.

If software can reach a system, we can build the workflow around it, against your own setup rather than as a prebuilt integration. Price requests that come in on WhatsApp or through your web forms can follow the same path.

  • Shared inboxes
  • Purchase orders as attachments
  • Your ERP
  • Accounting systems
  • Your CRM
  • Spreadsheets
  • WhatsApp and web forms
Who it is for

Who email quote automation is for

Businesses that get price requests and orders by email every day. The examples are typical of each sector, not stories about any one customer.

  1. Distributors and trading companies

    Price requests carrying long item lists, purchase orders arriving as attachments, and supplier invoices keyed into the system by hand.

  2. Field service and maintenance

    A call-out request by email needs a price and a technician, and customers ask about jobs they have already booked.

  3. Stages, data and cost

    How a project runs, how your data is protected and what decides the cost are all on the AI email agents page.

    More on AI email agents

Email quote automation: questions, answered

Plain answers for a business in Saudi Arabia that receives price requests and purchase orders by email.

What is email quote automation?

An AI agent takes the routine part of every price request or purchase order that arrives by email: it reads it with its attachments, pulls out the items and quantities, checks every line against your price list and drafts the reply. Sending, and anything that needs a decision, stays with a person on your team.

What happens when our prices change?

Lines are checked against your own price list. The agent is watched after it goes live and changed when your prices or rules change.

Where is the purchase order recorded once it is read?

In the tool your team already works in: your ERP, your CRM, your accounting system or a spreadsheet. The final list of systems is settled while the flow is mapped.

Can it handle orders that do not come by email?

Yes. Price requests and orders that come in on WhatsApp or through your web forms can be taken the same way, and each order is recorded once, however it arrives.

Start with your price requests

We take on a few partners at a time, so you work directly with the people who build your email agent. Tell us how price requests and purchase orders reach you today and we will arrange a free discovery call.

IntellAgentX is registered in Saudi Arabia. CR 7054311753. Based in Dhahran, Eastern Province.
We work Sunday to Thursday.
Want to know who you would work with? Meet the founders

Quote for a trading company in Al KhobarExample
Price requests and ordersFrom the email to a drafted reply and a recorded order
Written intoThe ERP and a spreadsheet
Notes
Back to a personAnything unclear, and every reply before it is sent
Total
Not a price listWhat reaches each inbox is different, so this row cannot be filled in from a website. It is set once we have been through the requests you receive with you
Next stepA free discovery call, and the walk through your process that follows it
Book a discovery call